Administrative Assistants Need Good Writing Skills

Written communication is unavoidable in business today and it is important that the writing that represents you business is written well and is understandable. A few of the things you can expect to use writing skill in include:LettersEmailsReportsMinutes of meetingsMemosAs an administrative assistant it will often be your job to put these together. Not only will you be writing them but you'll also have to be the editor and the publisher! As the writer, editor, and publisher you will need to make sure that you a) write clearly and concisely, b) spend adequate time in the editing process, and c) format your documents carefully.When you neglect to spend time on your writing it can cause many problems for your business. The biggest problem that is likely to occur is miscommunication. The receiver - the person or persons that are on the receiving end of the information - may not understand what you are trying to relay to them. They may get distracted by the spelling mistakes or the wordiness in the writing. And the end result? They are likely to set aside any consideration they had for doing business with your company. When it comes to written communications the administrative assistant is responsible for making sure that those who receive written information or instructions from your company are able to read it and completely understand the intended message.What can you do if your writing needs improvement? You can do research online - but that takes time and you may not be completely sure that the information you are receiving is accurate. You can buy a book - but they can be difficult to understand without guidance. Or you can upgrade your education by taking a course at a local business college.No matter what option you decide on, remember that the administrative assistant is the hub of the company. Almost all information relayed to potential customers, employees, and future business partners is likely to go through the administrative assistant at some point. An administrative assistant who excels at written communication will be invaluable to the company and is likely to find many opportunities.